The liaison’s most visible campus role is the organization of the annual campus nomination, application, and selection process. While they are precluded themselves from serving on the Statewide Selection Committee (unless extenuating circumstances require participation), liaisons assist in identifying the campus representative on that committee. (See earlier discussion of this process)
Liaison Responsibilities in Nomination and Selection process:
- Campus Nomination Deadlines: Liaisons, in consultation with the Office of
- Academic Affairs, set campus nomination deadlines and send out nomination announcements.
- Selection Workshops/Review Dossiers: Provide potential candidates opportunities to meet with FACET members to help mentor and develop their application to FACET.
- Campus Nomination Review Committee: Gather volunteers from your campus FACET members to serve on your Campus Review Committee. The campus review committee is generally composed of 3-5 members.
- Select dossiers to be forwarded the Statewide Selection Committee: It is important to note that only those dossiers that the campus believes has an excellent chance of being admitted to FACET should be forwarded to the Statewide Selection Committee.
- Craft letters for candidates whose dossiers are not forwarded to the Statewide
- Selection Committee areas of improvement. It is important to note that this campus letter is never included in the dossiers later submitted to the Statewide Selection Committee
- Submit Campus Selected Dossiers to Statewide Selection: These need to be uploaded to the IU Box website. The FACET office staff can help with the technical aspects of this process.
- Facilitate Letters of Support from VCAAs: In order for candidates to be forwarded on to the statewide selection committee, the FACET office requires a letter from the Vice Chancellor for Academic Affairs approving the candidates. Liaisons will need to contact their VCAA (see Resources for a listing) and request a letter(s) for your campus candidates. The VCAA can choose to submit a single letter for all candidates or individual letters for each candidate. The letter, or letters, should be sent from the VCAA’s office to the FACET office.
- Identify the campus representative on the Statewide Selection Committee. Specifically, the liaison should conduct an election and notify the FACET office no later than November 15th of the campus representative to the Statewide Selection Committee. Members of the Statewide Selection Committee should be elected to three year terms.
The liaisons are the key individuals called upon to identify campus FACET members who might participate in a FACET major event or service [link to events and services]; liaisons know their campus colleagues and can bring more of them into FACET activities.
With representation on the Steering Committee, they also have a voice in policy-making.
- Steering Committee Meetings (Bi-Annual): Usually held before FALCON and either before or after the Retreat. These meetings are vital for the leadership of FACET to address concerns relevant to the future of FACET. Liaisons will need to submit a report prior to the meeting.
- Liaison Only Meeting (Bi-Annual): This is an opportunity to meet with the FACET Director to discuss important issues and to discuss issues with one another. These meetings will be scheduled around the two annual Steering Committee meetings to reduce travel.
Campus Liaisons also foster conversations and campus programs on teaching. Liaisons will work with their campus fiscal officer to create and manage a campus FACET account for the purpose of receiving funds awarded as part of the mini grants.
Liaisons provide the FACET office staff with important dates on your campus for inclusion on the FACET calendar hosted on the FACET website. Dates for selection, campus sponsored events, or other events appropriate, or of interest, to the FACET membership are requested. If you are interested in publicizing your event on the FACET website, please let your liaison know. All events funded by a Programming Mini Grant should be confirmed with the FACET office for publication on the FACET calendar.
Liaisons are also asked to bring campus concerns and special program resources to the attention of the statewide program office and Steering Committee. The flow of relevant information is vital to cross campus communication and collaboration. Examples of programs dates the FACET office should know about include teaching programs like the Moore Symposium and visiting lecturer presentations that FACET members from other campuses would be interested in attending.
Approximately every two years, the FACET Director and FACET staff will coordinate with the liaison(s) to organize a campus visit. The precise details of the visit will be finalized at the time of the visit but such visits should always include time to meet and interact with Campus Administrators, Liaisons, and campus FACET members. Liaisons are to coordinate with the FACET staff concerning the following:
- Scheduling of a day, or depending on your needs and programming requests, two days, in either the Fall or Spring academic semester for the site visit
- Responsibilities of Liaison(s):Liaison(s) Meeting: Ideally, this meeting would be the first meeting on the day of the visit. During this visit, the liaison(s) should update the FACET Director of campus FACET events, recruitment, any issues concerning the campus membership, concerns to be brought to administrators' attention, or any other information the Director might need to know.
- Provide the FACET office an agenda with times and rooms as soon as possible
- During the visit, ensure that the Director and FACET staff are escorted to eachroom
- Advertise the open meetings with FACET members so there is reasonable attendance
- FACET Members Meeting: Ideally, this meeting would follow the meeting with the liaisons. The point of this meeting is to allow the FACET Director to hear the concerns of campus FACET members in relation to teaching and student learning, share what FACET Statewide is doing, or to observe a campus FACET sponsored event.
- Administrator Meeting: On many campuses, this will be a meeting with the VCAA. If possible, this meeting should occur after the meeting with FACET members and the liaison(s) so that the FACET Director and Staff are aware of any campus concerns or recommendations. The FACET Director can serve as an advocate for campus teaching and learning concerns.
- Possible Additional Meetings:
- A scheduled meeting with the campus teaching and learning center director would be very appropriate during this visit.
- Several campuses have included meetings with non-FACET campus groups interested in teaching and student learning.
- Campuses have frequently requested that the FACET Director present on FACET initiatives or the FACET Nomination Process. Please inform the director and staff of any requests for programming as much in the future as possible to allow adequate preparation.
- If time allows, it is nice to coordinate campus visits with other teaching and learning events on your campus (IUSB's SoTL Conference, IPFW monthly FACET meetings, etc) so that the FACET Director can be present and show support for your event.